New PSNA Bylaws

Below are the new PSNA Bylaws.  These bylaws are intended to preserve and enhance the integrity and quality of our neighborhood.  You can read the bylaws below (after the jump) or download a copy here: PSNA Bylaws

PARK SANTIAGO NEIGHBORHOOD ASSOCIATION BY-LAWS

(ADOPTED SEPTEMBER 28, 1994) (Revisions ratified at Park Santiago Neighborhood Association General Meeting of

Sept. 7, 2011.)

ARTICLE I NAME OF ORGANIZATION:

Park Santiago Neighborhood Association (PSNA)

ARTICLE II PURPOSE (GOALS):

To preserve and enhance the integrity and quality of the neighborhood. Develop community unity and communication

among neighbors. Act as a communications vehicle to represent the neighborhood to government agencies, organizations

and businesses.

ARTICLE III AREA BOUNDARIES:

Park Santiago boundaries are marked by Santiago Park on the north, Lincoln Street on the east, Seventeenth Street on

the south, and the Santa Ana Freeway (I-5) and Main Street on the west.

ARTICLE IV MEMBERSHIP:

Membership in PSNA is open to any resident within the area boundaries. Commercial enterprises within the boundaries

may attend General Board or PSNA meetings but do not have voting privileges.

ARTICLE V EXECUTIVE BOARD:

Officers are elected by a majority vote cast by PSNA membership. PSNA officers are the President, Vice-President,

Secretary, and Treasurer.

The Executive Board shall call meetings, set agendas, oversee committees, delegate responsibilities, coordinate

communication, and serve as point of contact with government agencies, businesses and organizations.

ARTICLE VI GENERAL BOARD:

General Board voting members are the elected officers, and all of the elected Quadrant Reps (three from each quadrant

of the neighborhood). PSNA quadrants are defined by Santa Clara (North and South Quadrants) and Santiago (East and

West Quadrants). Quadrants shall be called NE, NW, SE, and SW respectively. Quadrant reps are elected by, and must

reside in, the Quadrant they represent.

ARTICLE VII DUTIES OF OFFICERS:

The President presides over the Executive Board, General Board and PSNA meetings. The President is the official point

of contact. The President is responsible for coordinating publications of schedules and events with all neighborhood

media sources, such as the newsletter editor, web master, and electronic-news editor.

The Vice President performs all duties of the President if the President is absent or resigns. Should attend monthly

Comm-Link meetings or select an alternate board member to do so.

The Secretary maintains the PSNA records, committee lists and chair, and minutes and agendas of all meetings; takes

roll, determines voting eligibility and if Quorum is present.

The Treasurer maintains the financial records, prepares the financial reports and keeps the Executive Board, General

Board, and PSNA apprised of PSNA’s finances.

The Quadrant Reps will act as collection sites for any neighborhood survey/poll. Will organize communications in their

Quadrant. They are voting members of the Board.

ARTICLE VIII TERM OF OFFICE:

The term of office for elected officers shall be one year. Term shall begin and end January 1. In the event that there is a

vacancy of an office, an officer or quadrant representative may be appointed by the board until the term of office is

complete.

ARTICLE IX DECLARATION AND ELECTION:

Section 1: Elections

The facilitators of the election will consist of two or more non-running members who agree to facilitate at the annual

election.

Section 2: Qualifications

1. To run for an office the candidate must reside in Park Santiago.

2. To run for President, the candidate must have previously held a committee chair or other office in the PSNA.

3. The election shall be held before the end of November, and advertised at least one month in advance by electronic or

print newsletter, website, and sandwich boards or other media.

Section 3: Voting

There shall be one vote per household. Commercial properties are excluded from voting.

Section 4: Transfer to New Board:

Between the November election and January 1, the prior year board and recently elected board should turnover

documents, change addresses with the city, change bank signatures, if required, and transfer all related records for each

office.

ARTICLE X COMMITTEES:

The Board establishes the standing committees. Committees may be established or dissolved by the Executive Board.

Each committee is presided over by a committee chairperson.

Budget Committee: Shall prepare or review the yearly budget for Board Approval.

Community Preservation Committee: Shall act as the liaison to the city’s code enforcement division to maintain the

integrity and character of the neighborhood.

Media Communications Committee: Includes a Web Master who will maintain website with up-to-date and pertinent

information; an electronic-news coordinator who will send out pertinent email updates between print newsletters; and

volunteers who will coordinate any other reasonable method of neighborhood communication, such as a Facebook page

and sandwich boards.

Community Watch Committee: Coordinates neighborhood-wide efforts to inform and participate in Neighborhood watch

and C.O.P. programs with regard to life and safety issues. Serves as the official liaison between PSNA and the local

police sub-station.

Hoover Linkage Committee: Serves as liaison officer with Hoover Elementary School. This committee addresses and

spearheads school concerns. The committee also coordinates and solicits volunteer support from the neighborhood

regarding school and PTA needs.

Hospitality Committee: Welcomes new and returning neighbors to our neighborhood, plans social events, provides for

refreshments at PSNA meetings, and coordinates with other Committees regarding specific hospitality needs.

Election & By-Laws Committee: Maintains membership rosters, Organizes and oversees the declaration and election

of officers to the General Board, annually reviews the by-laws making recommendations to the General Board,

and coordinates updates of membership dues roster with the Treasurer. Works closely with the Communication

Committee to encourage neighborhood participation and representation.

Newsletter Committee: Editor develops newsletters and flyers as directed by the General Board on an as-needed basis.

Publishes newsletters up to four times a year or as needed. Coordinates with and solicits articles from the Board and all

committee chairs. Coordinates delivery of newsletters and flyers.

Santiago Park Committee: Develops short and long term planning goals and strategies for enhancement of the park.

Works with governing agencies, local groups and other partners to help reinvigorate the park.

Traffic & Development Committee: Serves to review traffic and development related issues and make

recommendations for action. Keeps the General Board apprised of all development that may impact the neighborhood.

Works with all agencies to mitigate all development concerns in favor of the neighborhood goals. Should attend ETAC

meetings.

Parliamentarian Committee: The immediate past president or an appointed designee by the President whose duty is to

make sure the meeting is conducted smoothly and efficiently.

ARTICLE Xl MEMBERSHIP-DUES:

Voluntary donations are intended to cover the costs of PSNA expenses.

ARTICLE Xll CARE OF FUNDS:

The PSNA’s funds shall be maintained in a local bank account in the name of the Park Santiago Neighborhood

Association. The President, Secretary, and Treasurer shall be co signatories to the bank account. The General Board

and Budget Committee will develop a budget.

ARTICLE Xll ASSOCIATION MEETINGS:

General meeting of the PSNA will be held a minimum of twice a year and as needed as determined by the General Board.

PSNA meetings will be announced in the neighborhood newsletters and via any forms of communication used by the

Media Communications Committee.

ARTICLE XlII GENERAL BOARD MEETINGS:

General Board meetings shall be held at least every other month beginning in January and publicized via newsletter

and/or Media Communications Committee. Neighborhood residents are welcome to observe. Voting in the General

Board meetings is restricted to the elected officers and quadrant reps.

ARTICLE XlV EXECUTIVE BOARD MEETINGS:

Board of Officers meetings will be held on an as needed basis by the officers in order to organize, plan and prepare for

General Board and Association meetings and to resolve conflicts that may arise between committees or among

committee members. Robert’s Rules of order will be used as a guide for conducting meetings. Consensus and

compromise will be the guiding principles of our conflict resolution process.

ARTICLE XV NON PROFIT STATUS:

This Association will not distribute gains, profits, or dividends to the members, profits, or dividends to the members

thereof, and no part of its net earnings shall inure to the benefit of any private individual or any member thereof. If the

Park Santiago Neighborhood Association ceases to exist, all assets revert to a not for profit organization as recommended

by the PSNA Board and ratified by the neighborhood association.

ARTICLE XVl AMENDING BY-LAWS

Section 1:

Proposed amendments, additions, deletions or other changes to the PSNA by-laws shall be processed through the

Election & By-Laws committee. The proposed changes then go to the Executive board, where they may be modified in

debate. Each change must be approved by at least 3 Executive Board members.

Section 2:

Copies of the amendment will be prepared showing any “deleted” text as “lined through” but still readable and the “new”

text shown as italic and underlined. This working document should be printed using double space.

Section 3:

The General Board will review, accept or reject each amendment by a 2/3 vote of the eligible voters.

Section 4:

Proposed changes must be made available to the PSNA membership 45 days prior to a general neighborhood meeting

where they will be “ratified” by the whole association. At that time, ALL approved changes take effect.

ARTICLE XVll QUORUMS

Section 1:

If a quorum is not reached, NO ASSOCIATION business can be conducted. The acceptable motion is to “adjourn to the

next scheduled meeting.” Under exceptional circumstances when there is an urgent need, quorum may be established

and a vote taken via electronic media.

Section 2: Executive Board

Two of the current Executive officers must be present. The secretary or the Secretary’s designated alternate must be

present to take minutes. “Current Executive officer” is defined as any officer who has not missed two or more consecutive

general board meetings.

Section 3: General Board

50% of all current Quad Reps must be present. “Current Quad Rep” is defined as any elected or appointed Quad Rep

who has not missed two or more consecutive board meetings.

Section 4: Association General Meeting

Those present at the meeting provided that notice of the meeting was given by newsletter or hand-delivered flyer 14 days

before the meeting date to all residents.

ARTICLE XVIII OFFICER REPLACEMENT

Section 1: Sequence if there is a vacancy in an office

President (MUST be replaced)

1. Vice President assumes office of President. Re-enter this procedure for “Vice President”

2. If on or before April 1 hold special election.

Vice President (May be replaced)

1. If on or before April 1 hold special election

2. DO NOT replace – all affected quorums reduced by one

Secretary/Treasurer (MUST be replaced)

1. If on or before April 1 hold Special election

2. Next highest votes

3. Executive Board choose (resigning member may vote)

4. If deadlock—General Board choose

Quadrant Rep (May be replaced)

1. Next highest votes

2. If on or before April I hold Special election

3. General Board choose

4. DO NOT replace—all affected quorums reduced by one

ARTICLE XlX EXECUTIVE BOARD DEADLOCK

In case of executive board deadlock, the following can be used to resolve it:

1. Hold special General Board Meeting for the purpose of resolving the issue. Would require 2/3 of “eligible” votes

to break deadlock.

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